Office Manager Resume: Downloadable Template & Tips

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As an Office Manager, you’re used to evaluating, supervising, and improving productivity in the workplace. Now it’s your turn to have your resume evaluated and improved. Our custom resume templates can put your application at the front of the line.

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ResumeGiants » Examples » Office Manager Resume

An Office Manager’s job is exceedingly crucial to the company’s operation, as this individual is responsible for every important activity that occurs within the workplace.

If you have the necessary training and wish to secure a job as an Office Manager in a reputable establishment, you’ll need a solid resume.

However, creating such an essential document can be tricky as several elements need maximum precision. For this reason, this article will guide you through the process of creating a professional resume. 

In this guide you can find:

• An effective Office Manager resume example 
• Tested tips to include your skills, achievements, and qualifications in a resume 
• How to correctly highlight your work experience 

Also, you can save time creating your resume by using our effective resume builder.

We also offer plenty of free resume templates that you can modify to include your details. You don’t need to worry about having the right format, font, or structure since we’ve taken care of it all. 

Resume Example

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[Steve Daley]

[General Manager]

[New York, NY | 555-555-9876 | daley.steve@randomemail.com]

Summary

Dedicated Office Manager with 11 years of work experience searching for an office management position at River Styx Inc. Dedicated to maximizing results and productivity via professional reviews, monthly goals, and analyses. 

Experience 

Office Manager

Ruby Office Park, New York, NY

2018 – 2022

• Correctly documented daily schedules, routines, briefings, and correspondence.
• Created and ran administrative practices for optimal productivity and collaboration. 
• Completed projects on time via compliance with company procedures for managing resources. 
• Tracked the status of operation of employees and volunteer staff for increased productivity

Assistant Office Manager

Kasi D Law Offices, New York, NY

2016 – 2018

• Summarized project bids according to pre-established company policies 
• Reduced labor hours by 12 weeks by establishing a paper-free workplace 
• Created and completed a variety of operations for seminars, briefings, and other necessary corporate events. 

Education 

Business Administration

Alberta College

2008 – 2012

• Honors: cum laude (GPA: 3.7/4.0)

Associate of Arts in Accounting

California State University

2011 – 2015 

• Honors: with high honors

Skills

Hard Skills:

• Inventory management
• Performance appraisals
• Business operations management
• Budgeting 
• Report preparation

Soft Skills:

• Leadership
• Communication
• Organization
• Reliability
• Time management

Certifications

• Better Office Management – 2018 
• Leadership for Managers – 2019 
• Six Sigma Green Belt – 2017

It’s important to note that the first thing a hiring manager might notice about your resume is the document’s format. This is a direct indicator of who is professional enough for the position. In other words, a poorly formatted resume is the best way to get immediately discarded by the employer. 

For this reason, we recommend using the appropriate resume format that professionals in the industry expect from Office Managers. Currently, the reverse-chronological order is the best option when formatting your resume. 

Besides being a common option for most professional documents, the reverse-chronological order shows your most recent and relevant achievements in your career. Keep in mind that while other formats can be used, like the Functional Format, they aren’t as recognized as the reverse-chronological method.  

Amongst the best resume practices, professionals recommend including either a resume summary or a resume objective in your document. Either option gives separate advantages, which mostly summarize your qualifications and career expectations for your employer. 

Choosing which one to use will depend on factors like your current job, level of responsibility, work experience, and motivation. 

Below is a more detailed description of a resume summary and objective:

Resume Summary

A resume summary is a quick explanation of why you’re qualified for the job. Essentially, it’s a condensed version of your resume outlining your professional experience, achievements, education, skills, and other relevant information. 

While outlining all these factors may make the summary look long, the recommended length for this introduction is approximately four lines. Anything longer than this is not as easy to read on a page.

Example:

Resume Objective

Different from a summary, a resume objective is a brief statement outlining your career goals, often involving the type of job you want, skill sets you can bring to the role, and academic achivements. 

This option is excellent for people with no Office Manager experience under their belt, but who have the necessary qualifications to handle the job. Essentially, an objective lets you present your personal goals that align with the company. 

Example:

The experience section of the resume is beyond crucial to validating your value as a worthy hire for an Office Management position. This section details your career history by listing your previous places of employment, the duration of employment, your achievements, and responsibilities. 

Therefore, if you have a relatively robust past working as an Office Manager or have occupied a similar position, include the key details here. Additionally, if you took any internship roles relevant to the job description, consider adding them to your experience section. 

However, like any part of a resume, there’s a wrong and right way to outline your experience and highlight your value.

Once you have thoroughly written down the important factors from your career past, carefully select the most valuable and relevant experiences and include bullet points that summarize your responsibilities and achievements.

If you have any outstanding accomplishments, make sure you put these bullets first. Include any data or metrics for them, such as an amount of money saved, or a percentage of growth you achieved.

Remember to use the reverse-chronological format during this period by outlining your most recent experience followed by later ones. 

As an entry-level candidate, you will need to make some essential changes to your resume. The first is substituting your resume summary with a resume objective, since it’s the recommended option when you do not have as much work experience. 

List positions you held in the past that may be relevant to the field. You can include any roles which gave you transferable skills or which were junior office management positions.

Here’s an example of an entry-level experience section where the candidate has worked in a more junior office administration role.

Even though it’s never a good idea to lie on your resume about work experience that you do not have, at least this candidate could have outlined a position related to office management.

It’s worth mentioning that not all companies require you to be formally educated before handing in an Office Manager position. However, if the job you want has high competition, you can gain an edge by including what qualifications you possess. 

These qualifications can include any relevant certifications or training you took in the past, alongside your college or university schooling. 

When listing these qualifications, start with the institution’s name and location, followed by the year you graduated and what qualification you acquired. 

Although you can list your GPA if it is impressive, this candidate received below 3.50, so it is not worth mentioning.

The objective is to present previous experiences, even educational ones, that convey leadership and training to handle a management position.

In addition to your experience and qualifications, hiring managers need to understand what skills you possess to make you a worthwhile hire.

Fortunately, you can highlight these characteristics in the skills section of your resume, highlighting the attributes and elements that make you qualified. 

To maximize this section, you need to be more detailed about your abilities by splitting them into two sections, which are hard and soft skills.

Hard skills

Hard skills are specific abilities are developed through training. They are often technical skills, which you learn. This can include learning how to use specific software, being trained in mathematical skills for responsibilities in budgeting, or attending an official course, such as ISO, to learn management skills.

Soft skills

Unlike hard skills, soft skills are more personal and related to your character. These are not ‘learnt’ as such, and include the ability to communicate well with your co-workers, and collaborate with your staff, senior managers, and customers effectively. 

Without soft skills such as problem-solving or teamwork, an Office Manager cannot smoothly monitor and administer the needs of the office.

Irrespective of how unique your resume is, it will all be in vain if your contact information is missing. This detail ensures the hiring manager can easily reach you for further questioning of an interview. 

Like every element in this resume, there’s a right way to insert your contact information on your Office Manager resume. Here is our recommendation below:

• Name (full name) 
• Professional Email address
• Physical mailing address (optional except requested) 
• Active cell phone number 
• Links to a professional profile or portfolio

You can also include your LinkedIn profile, but ensure it is professional-looking and kept up-to-date.

Suppose you wish to be more unique amongst the numerous resumes on the hiring manager’s desk. In that case, you can go the extra mile and include additional sections at the end of your resume. 

These could be extra activities, such as relevant volunteer roles, interests, and other qualifications that may make you stand out. 

For example:

Ensure not to include extreme and unnecessary activities that may dampen your chances of employment. The extra sections should also be professional. 

If you speak any foreign languages, for example, you can include these too.

Ultimately, a resume is your first foot on the journey to landing a role in your desired organization, and to maximize your chances of employment. Remember to consider these factors:

• Ensure your resume is consistent with the job description
• Add a resume objective or summary and sections for skills, education, and experience
• Include and quantify your achievements 
• Proofread the document for errors before submitting 

Later you might consider using one of our professional resume templates to polish off your perfect resume.

You can also check out some of our related resume examples for similar roles, such as Office Assistant.