Data Entry Clerk Resume: Downloadable Template & Writing Guide

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As a Data Entry Clerk you’re known for your attention to detail and thoroughness, but have you applied these same skills to writing your resume? Let us help you micromanage your job experience database and process your data into an impressive resume.

Data Entry Clerk Resume Example MSWord®
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With over 154,230 employed data entry clerks in the U.S., and increasing annual payments in the field, being a data clerk is a highly profitable occupation.

To land a job in the field, you’ll need a data entry clerk resume. 

A superb data entry associate resume is a combination of 

• Suitable professional skills
• Designated experience in the field
• Certain level of education
• Display of overall competitiveness in the industry. 

If you’re looking for the best data entry operator resume samples to get you started, say no more! Check out this ResumeGiants guide to learn how to create an awesome data entry clerk resume! 

There are several ways to write a resume, but studying a data entry operator sample like the one below will help ensure you write one tailored to this specific job type.

Resume Example

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[Jamie Larson]

[Data Entry Clerk]

[4950 W 59th Street, Los Angeles,CA, 90056| 704-555-6469 | jamielarson@dataentry.com]

Summary

Detailed, and eagle-eyed data entry clerk with exceptional project management and organizational skills (98% compliance/accuracy rating). Adept in recordkeeping, AR/AP, invoicing, and contract management. Looking to leverage skills in finance and technology to serve a growth-minded company in the healthcare sector.

Experience 

Pine Tree Data Studio | Los Angeles, CA

Data Entry Group

2017 – 2022 

• Analyze and monitor data management projects for three clients, including document/contract management
• Troubleshoot potential issues and assist the payroll department with bookkeeping and expense reporting
• Carrying out data entry and ERP data entry using SAP; familiar with finance and medical terminology.

Junior Data Entry Clerk 

Johnson & Johnson Accounting | Hollywood, CA 

2016 – 2017 

• Processed 150 orders a week, achieving a 6-hour turnaround time and 98% accuracy rating for each vendor.
• Manage data entry, customer support, vendor receipts, and invoices across three departments.
• Skilled in CRM platforms, statistical reporting, and AR/AP functions.

Education 

Bachelor’s Degree in Business Administration

Glendale College

2016 – 2020

Skills

• Record keeping
• Clerical experience (5 years) 
• Exceptional computer/technical knowledge
• Typing 60wpm
• Verbal, written interpersonal skills
• Bookkeeping and Ledger/Accounting

Certifications

• MS Office Word and Excel Certificate, 2016

Other

• Fluent in Spanish and German
• Rescue Animal Shelter volunteer

There are several formats to choose from for your data entry clerk resume. 

You need to decide which format will suit you and your experiences best!

As a future data entry clerk, you need to use a resume format that highlights your experience, education, and skills. 

The top most useful formats to consider when crafting a resume include: 

• Reverse-chronological 
• Functional format resume
• Combined format resume 

Let’s take a closer look at each of these. 

Reverse-chronological

The reverse-chronological resume format is the most popular choice because it accentuates your abilities and past work experience. 

Reverse-chronological resume templates list your professional skills and jobs in reversed order, so it’s perfect for candidates with more work experience.

Functional

A functional resume format emphasizes your skills first, followed by professional experience.. 

A data entry clerk skills resume is a suitable format to follow if you’re a newbie in the industry or don’t have any previous employment in the field. 

Combination/Hybrid 

Last but not least is the combination resume format. In this format type, you combine functional and reverse-chronological formats to display experiences and skills together. 

The hybrid format originates from a reverse-chronological resume and is more commonly used than functional documents. Use this format if you want to pay equal attention to your professional abilities, experience, and education. 

A Brief Note About Layout and Length

Another aspect of resume formatting is the layout. Resume layouts include font choices, file margins, and text size. For best results, keep it simple. Opt for a professional font—size 11— with “narrow” margins, about 0.5” around.

When it comes to resume length, try to stay within two pages. Entry-level candidates can usually convey all their value on one page, while more experienced candidates might need two pages. Remember to only include the most relevant information on your resume. Resume length is not as important as resume value.

Think of your data entry clerks’ resume summary as your introduction to your potential employer. It should include your previous experiences, impressive achievements, statistics, and accomplishments.

Place this information at the top of the resume and phrase it in a manner that engages readers and certifies your strengths.

A resume summary should focus more on your past work experiences. 

The more experience you have, the better this section will serve you.

You can also include a recommendation that will strengthen your resume summary for an even bigger impact. 

Data Entry Associate Resume Summary Example 

Don’t construct your summary like this: 

A quality example will look something like this:

If you lack experience in the field, opt for a data entry clerk resume objective instead. 

A good objective focuses on your acquired skills, any previous knowledge, and your overall learning attitude. 

To draw attention to your resume, let your objective needs speak to the future employer. 

It should guarantee that your joining the company will contribute to its future success—that you’re eager to learn and will fully commit to the position.

For example, you could mention that you are quick to adapt and are great with project deadlines. You should emphasize that you have sufficient professional education to do the job – even if you lack experience.

Data Entry Clerk Resume Objective Examples

Although you don’t have much experience, try including the best action verbs to strengthen your claims. Also, offer information on your education, skills, and professionalism. 

This example doesn’t really work:

On the other hand, here’s an example of a good resume for data entry objectives.

The experience section is one of the most important parts of a resume.

Overall, your experience section should include:

• A timeline of your most recent work positions. Include the job position name, the company name, and the dates worked.
• Describe your role at each company, including day-to-day responsibilities and extra tasks and duties.  
• Use bullet points to list your previous professional successes. 
• Highlight a major accomplishment for each position and include resume metrics if possible.
• Use action verbs to draw more attention to your accomplishments.

Remember, a data entry clerk knows how to organize and convey information, words, and numbers. So, make sure to point out examples of your mastery in your resume. 

Data Entry Clerk Resume Examples: Experience

Let’s take a look at both a good and bad experience example for a data entry resume:

This is a weak example. It doesn’t include any figures or quantifiable achievements, and the tasks listed are vague and general. 

A good example would look something like this:

Bullet points make your resume look more expansive. Even with little experience, you can still include relevant information that will stand out. 

Additionally, using more statistics rather than just saying what you did inspires more confidence. 

Obviously, having a Bachelor’s degree is worth mentioning, and some employers might even require a candidate who has a Master’s degree.

The education section helps you indicate how you acquired your expert data entry skills.  

That said, postsecondary degrees are not a requirement. Some employers hire workers who are skilled and ambitious enough to learn. 

When it comes to listing education, you can also include relevant courses, certifications, and training you have done. 

When listing your qualifications, always start with the highest form of education. List the course name, the institution, and the years you studied there. 

You can also include additional context in bullet points: 

• Academic honors 
• Professional Affiliations 
• Additional courses and certificates
• Workshops and training

Even if you did not finish college, mention the level of college courses you completed. If you’re a current student, just input the start year and add ‘present’ or’ intended graduation date, 20XX. ‘ 

Data Entry Associate Resume Education Section Examples

The first example is a no-no. It’s not in reverse chronological order, and it fails to provide dates or the institutions where you studied.  

Additionally, a listing of your high school education isn’t necessary. You should only include it if you don’t have a college degree. 

Now let’s look at a stronger listing.

This is a better example. All of the details about the course are clearly listed, and the applicant has also indicated his GPA. Nevertheless, more information about honors or extracurriculars could also improve it even more. 

If you’re applying to be a data entry clerk, you should divide abilities into soft and hard skills categories: 

• Soft skills are everyday life skills that people learn as they go, such as critical thinking, risk assessment, prioritization, organization, teamwork, collaboration, time management, efficiency, and confidentiality. 
• Hard skills are industry-specific. They can include knowledge of Microsoft Excel, logistics, data analysis, outbound marketing, data science research, generative AI skills, tech support, customer service, administrative skills, data mining and identification, and data warehousing, among others.

Of course, the skills you include may vary depending on the position you want. If you’re making a warehouse data entry clerk resume, you may want to add qualities such as stamina and physical fitness to your soft skills list. 

On the other hand, if you wanted to compile a medical data entry clerk resume, you’d likely want to build out your hard skills list with abilities that show some medical expertise. 

These are what are known as transferable skills. 

Each person is unique—you bring different skills to the table than others. To feature any special accomplishments you have, like volunteering positions, internships, languages that you speak, and any awards or recognitions you received, you can add more sections to your resume. 

These sections can further complement your data entry clerk responsibilities resume by adding the following:

• General hobbies or side-jobs 
• Licenses or certifications 
• References and awards, or professional affiliations 
• Conferences or training 

This additional section in your resume is not always a must, but it can earn you extra points if you include relevant information.

Data Entry Clerk Resume Sample “Other” Sections

First, let’s take a look at a weak example for this section.

This is not ideal, as it’s incredibly vague. Computer skills could mean anything. They don’t specify which languages they speak. So the recruiter won’t have a clue either!

This example section, on the other hand, is much stronger. This applicant has highlighted their computer skills with a Certification section. 

They’ve also specified the languages and their level and added another point that may be of interest to the recruiter. To make it even more intriguing, you could add an ‘awards’ or ‘hobbies’ section!

If you follow all the suggestions listed above, you shouldn’t have a hard time outshining others with your resume. 

Nevertheless, remember these resume writing tips:

• Choose the most suitable format for your experience, education, and skills.
• Add an objective or summary statement, depending on experience level. 
• Highlight accomplishments rather than responsibilities.
• Use action verbs, bullet points, links, and statistics to solidify your statements.

As always, maintain a professional tone throughout the resume and ensure that your information is laid out neatly. 

If you’re struggling with the format and layout, download our data entry clerk resume PDFs or see our data entry operator sample in Word and other professional templates!