You think your application is ready, but you don’t see any way to submit your resume directly on the LinkedIn page or company site where you found the opening.
So now you might be wondering, is it acceptable to email your resume for a job opening?
We can tell you, that you should go for it!
But, as a warning, a poorly written email can ruin your application just as much as a bland resume. Before even starting your email, you can optimize or create your application with our AI-powered resume builder. But, keep in mind, even if your resume is excellent, it’s never going to get opened if the email is weak.
If you arrive at a red carpet in an old rusty car, it doesn’t matter if your attire is astounding, the press will only notice the car.
In this article, you’ll learn:
- What to say when emailing a resume
- How to email your resume
- Expert tips for setting yourself apart
So, let’s unpack all you need to know about emailing your resume to an employer in a way that boosts your chances of landing an interview.
What Should a Resume Email Look Like?
When you’re interested in a job, sending a resume via email is an A+ idea. However, it can be nerve-wracking to know what to say in an email with your up-to-date resume, as you’re eager to make a good first impression on the employer.
That’s why it’s a good idea to review examples before working on yours. Take a look at the sample emails below for inspiration.
Sample of a cold resume email
If you are interested in a position in a company, it’s not a bad idea to send an email, even if there is no opening posted online.
This is known as a cold email, and here’s how yours can look:
Subject: Marketing Specialist Opportunity – Hannah Lee
Dear Mr. Johnson,
I recently came across your company while researching innovative marketing firms and was impressed by your work on the ABC campaign. I am reaching out to express my interest in any potential Marketing Specialist openings at XYZ Company.
With a background in digital marketing and a proven track record of driving successful campaigns, I am confident in my ability to contribute to your team. I have attached my resume for your review and would appreciate the opportunity to discuss how my skills can benefit your company.
Thank you for considering my application.
Best regards,
Hannah Lee
hannahlee@randomemail.com
123-4567
Sample of a resume email answering a job ad
If you see an opening for a job, and want to directly reply to it, you’ll have to write it in a specific way. Here is an example of an email answering an advertisement for a position:
Subject: Customer Service Representative Position – John Doe
Dear Lorraine,
I am writing to express my interest in the Customer Service Representative position that you recently posted on Monster.com. The opportunity to work with your company is exciting, as I am confident that my skills and experience align well with the requirements of the role.
I have a strong background in customer service, with over five years of experience in resolving customer issues, managing inquiries, and enhancing overall customer satisfaction. My ability to effectively communicate and build rapport with customers has consistently resulted in positive feedback and repeat business.
I have attached my resume and cover letter to this email for your review. Please let me know if there is any additional information that you require.
Thank you very much for your time and consideration. I look forward to the possibility of contributing to your team.
Sincerely,
John Doe
Johndoe@randomemail.com
(123) 456-7890
What Are the Best Tips for Mailing a Resume via the Web?
Now that you have seen examples, you may be asking yourself, “Should I email my resume directly to the hiring manager?” or “How do I send my resume as an email attachment?”
It’s important to understand the proper way to send an email.
Follow the steps below to email your resume correctly for a job opening.
1. Follow instructions
Most of the time, prospective employers include specific details about how to upload application materials (or send them in) within the job posting itself.
Employers are highly unlikely to consider candidates who haven’t followed these steps.
They may ask you to:
- Send a cover letter or other material
- Attach it in a certain format such as PDF or Word
- Include specific contact information
If you can’t find any specific instructions, follow the tips below to create a professional, effective email.
2. Keep things concise and clear
Just like you do with a good resume format, you should focus on keeping the text in your email short, clear, and to the point.
Let your resume and cover letter do the bulk of the talking for you. If you leave them wanting more in the email, they’re more likely to open the attachment out of curiosity.
3. Use an appropriate subject line
When you send a resume by email, the subject line matters. In fact, 64% of email recipients decide if they’ll open it based on the subject line.
Make sure your subject line clearly states the position you’re interested in and who you are. The last thing you want is for an employer to mistake your resume for spam.
Here are some ways you can write your subject line:
- Job Position or Title – First Name Last Name
- Customer Service Representative Position – Jane Doe
- Customer Service Representative Resume – John Doe
4. Include contact and other important information
Close your email with any extra information you need to share, as well as contact information like your email, phone number, etc.
Choose your primary phone and email. You don’t want to miss a response, and quick replies can help you show your excitement for the position!
How to Set Yourself Apart
Below are a few things to keep in mind as you are writing or even proofreading your email to ensure it’s as polished as it can be:
Bring up connections
Don’t be shy! If you know someone at the business, ask for their permission to mention them in your email and then include them.
For example, you may say, “Angela Smit recommended I get in touch with you.” If you went to the same school as the hiring manager, you should say so. For example, “I was excited to see on LinkedIn that you attended Ohio State University. That’s where I got my masters in 2022.”
Make sure you keep a professional tone
Although your language doesn’t need to be extremely formal, it should be professional. Be sure your files are named appropriately, your email format makes sense, and you use a professional email address to send your materials.
Look into the hiring manager
Mentioning the name of the hiring manager will get much more attention than a general “To whom it may concern.” You may even include a personal question to show you did your research. Just make sure you properly spell their name!
Double-check or test your email
Always proofread your email before sending it out. It’s also a good idea to send yourself a test version to make sure everything looks the way you want it to before you click send.
Key Takeaways
Emailing your resume can significantly enhance your chances of landing your dream job.
By following these guidelines, such as paying attention to instructions, personalizing your email, and maintaining professionalism, your application will stand out in a crowded inbox.
With these tips and remembering to keep your email concise and clear, use an appropriate subject line, and of course, proofread it before sending.
These strategies can help you make a strong impression, from preparing emails to preparing for interviews.
Related Posts
Struggling with Resume Writing?
Ease the process with our templates