Virtual Assistant Resume: Templates & Top Tips

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You’re great at supporting others and arranging the final details for meetings, trips, and more as a Virtual Assistant. Now, it’s your turn to have your resume arranged and impress job recruiters with our easy-to-use resume templates.

Virtual Assistant Resume Example MSWord®
Use our Virtual Assistant Resume template in Word to arrange your resume the right way.

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Advancements in technology in the last decade or so allow for more and more remote work opportunities. As a result, more and more people are opting to work as virtual assistants. In the business world, a virtual assistant can be invaluable for providing remote help and administrative tasks.

As a result of their versatility, there are over 2,500 virtual assistants in the US today. 

Time management, customer service, efficient correspondence, and clerical work are all essential skills. Summaries and accomplishments on a virtual assistant resume should be stated in a way that makes them stand out from the other information.

You may increase your chances of getting hired for a position as a virtual assistant by knowing how to write a resume that stands out from the competition. Below, we give you just that – tips, tricks, and examples to guide you through the resume writing process!

Using an appealing resume template is often believed to boost one’s chances of being noticed by hiring managers and lead to an interview. 

The standard reverse chronological resume is still favored by most employers. This means listing your most recent experience first and then working backward.

Among the most crucial information that you must include when writing or updating your resume is:

• Name and contact information;
• Education background;
• Career overview;
• Soft and hard skills;
• Certifications;
• Additional sections.

You can tailor the format of the above parts according to your individual career level and the position for which you are applying. 

Expert and aspiring virtual assistants alike, however, must keep their pieces concise and focused, highlighting the best attributes that make them qualified for the position.

Let’s have a peek at the virtual assistant resume sample.

Resume Example

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Jane Adams

[Virtual Assistant]
jane.adams@gmail.com | 638-774-7991 | 1 Main Street, Washington D.C

>> Summary <<

A detail-oriented professional with over four years of experience working as an assistant in a variety of fields. I have extensive expertise in communicating via phone, scheduling travel, managing email, and scheduling appointments. Seeking a position at the exciting news desk where I can showcase my skills as a virtual assistant.

>> Work Experience <<

Digital Institute

Personal Assistant to CEO

Feb 2018-January 2020

• Plan out trips for a large party
• Analyze market information from a variety of sectors
• Set up meetings with multiple important clients throughout the day

Mida Solutions

Virtual Assistant to Vice President

Feb 2020-March 2022

• Accepted incoming calls and routed them to the relevant division
• Oversaw the marketing department’s email correspondence on behalf of the vice president
• Sales, business strategy, and marketing communications transcripts

>> Education <<

Bachelor’s degree in Business Administration, 2013-2018

• General Administration

>> Skills <<

• Multitasking Skills
• Time Management

• Analytical Skills
• Social Media Management
• Decision-Making Skills
• Clear Communication
• Technical Skills
• Billing and Invoicing
• Organizational Skills
• Relationship Building

>> Hobbies <<

• Reading
• Traveling

The information presented should be easy to understand while also interesting. It is essential to make it simple for HR reps to scan your resume to find the information that will convince them that you would be a valuable addition to their team. 

You may also include your social media networks as additional points of contact. Resumes that get you an interview are those that sell you, generating interest from recruiters and hiring managers.

In addition to being able to do numerous tasks at once, virtual assistants have expertise in many subjects. The key point is presenting them the right way.

A resume in a clear and well-organized format is much more likely to be read and considered by an HR representative. Having a resume designed in a way that is both professional and visually appealing is crucial.

You can’t just throw together a resume without giving some thought to the sequence in which you’ll list your qualifications. You may, for example, arrange the data by year or by importance.

You can choose from one of these three widely accepted resume formats:

• The functional skills-based approach: This format is most suited for those with freelance experience and project-based work, as it requires you to highlight your core talents and show how you used them in the workplace;
• Conventional reverse chronological order: Recent work experience should be first, followed by older work experience in reverse chronological order;
• Combination format: This format combines the two preceding types, often listing skills first. It is sometimes called a ‘skills-based resume’.

Aspects to Apply to any Virtual Assistant Resume

As a general rule, the reverse chronological resume structure is the best choice for a virtual assistant resume. However, a hybrid form may be more appropriate if your work history consists of freelancing gigs or individual projects.

Don’t make the person reading your resume dig for the facts they need to make a decision – a well-organized structure and format are also helpful in this regard. Plus, make sure you save your work in PDF format to ensure it will open with a consistent appearance in whichever application you choose. This also helps if your resume is analyzed by Applicant Tracking Systems before being seen by the recruiting manager.

A resume’s length is determined by the applicant’s level of professional experience. Shoot for one page, as this length is favored by any recruiter. But if you have an extensive background, a two-page resume should do the trick.

A professional virtual assistant summary should be no more than two sentences long, first describing your relevant work experience, necessary skills, and enthusiasm for joining the new team.

The summary section of your resume is an excellent opportunity to inject some personality into it alongside the required technical information. However, note that the summary emphasizes the working experience.

If you are an entry-level candidate looking for a virtual assistant position, then you may want to include an objective. This part of your virtual assistant resume highlights your skills.

Don’t be afraid to include non-industry relevant accomplishments and talents if they demonstrate your ability to do the job. It’s a great way to show how dedicated you are to your work and what else you can offer.

Needless to say, don’t make matters more complex by adding unnecessary details. Instead, be concise and tailor the content to the specific job you are applying for. Of course, don’t add things you can’t do or you haven’t previously done. If you want to get ahead with this, use on of our resume templates. 

If you don’t have any experience yet, don’t worry – many companies want to hire fresh-on-the-market employees. In these cases, the first few sentences of your resume should be the objective – a statement that briefly describes who you are and what you can do for the company. 

Considering you don’t have that much experience in the field of virtual assistance, you can use this part to highlight relevant skills and talents that can help you get the job. This way, you can promote yourself as a capable virtual assistant eager to learn and fortify their working experience.

Let’s take a look at good and bad resume objective samples so you can learn how to make yours top-notch.

In this case, the virtual assistant has the right attitude and skills to succeed in an increasingly competitive field. The paragraph as a whole exudes confidence and knowledge, even though you might not have years of prior experience. 

Let’s see how the wrong example is.

Using first-person singular pronouns like “I” in a resume objective is strongly discouraged. Remember also that the aim is to showcase your skills; therefore, your application will be promptly discarded if you only highlight one.

Most hiring managers are too busy to show you the ropes, so they prioritize candidates who can learn independently. This is why the experience section is essential. Here you can provide a detailed account of your relevant work history.

In recent years, the trend toward remote work has exploded, and the demand for virtual assistants has increased. In the past, CEOs relied on secretaries, administrative assistants, and personal assistants for help getting things done. 

If you have experience in any of these roles or administration, you can use that to your advantage and display it in your resume. Look at our personal assistant resume sample to see how we’ve described that experience and get some inspiration.

Virtual Assistant Resume Examples: Experience

Recruiters use scanning techniques to quickly go through documents, looking for specific, attention-grabbing details. That’s why it pays to use catchy, topical phrases to grab their attention.

For example, when listing your work history, include thorough job descriptions highlighting your responsibilities and accomplishments at each previous employment. Use metrics which show numbers and statistics that back up your accomplishments, if possible.

But first, let’s look at a sample virtual assistant experience section.

As you may have noticed, short, straightforward bullet points draw the eye. To illustrate the type of thing to avoid, consider this:

Paragraphs that are too long are difficult to read, and it’s easy to miss vital information.

Providing educational details shouldn’t be difficult – a degree is not even necessary for virtual assistant jobs in many cases. However, it’s always a good idea to show how committed you are to learning new things. 

You should provide your most recent degree and a list of relevant courses in your education section. Employers prefer that their virtual assistants have at least a high school diploma and skills in writing and research. 

Include your bachelor’s degree on your resume if you have one. The guidelines for this part are consistent with those of the preceding ones. Keep it concise while highlighting your most relevant experiences and skills for the job. Achievements like consistently making the Dean’s List can be added in bullet points if you have less experience on your resume.

These should be included in the list as well:

• Credentials, such as a diploma or certification;
• The grade average;
• The name of your college or university;
• Activities outside of the classroom.

Virtual Assistant Resume Education Section

Even if your prospective employer doesn’t specify the specific academic credentials they’re seeking in a virtual assistant, it’s a good idea to provide them in a separate area of your resume, just in case.

Listed below is an example of how the education section of a resume shouldn’t look:

The applicant appears to meet the requirements based on the information provided, yet, most recruiters would be appalled to see an education section formatted like this. Therefore, make sure that your resume can be quickly skimmed.

Let’s have a look at the right way to do it.

This would be great content for the education section on the virtual assistant resume. An experienced assistant can omit the curriculum, making this an excellent addition to their resume.

To be an effective virtual assistant, you need to have a wide range of abilities.

While some needs may be universal, others may vary widely from position to position. Your entry-level virtual assistant resume will be thrown out with the other 95% if it does not highlight your expertise as a virtual assistant for the position you are looking for. 

So, the virtual assistant skills resume should emphasize two sets of abilities, hard and soft skills:

While education and experience are essential, cultural fit is prioritized in today’s business environment. In addition, the best candidates tend to have similar resumes; therefore, personal attributes may be the deciding factor. 

Do some research on the company you want to work for, their website and social media accounts might give you some useful pointers to adapt your resume to their company culture.

So, if you want to increase the likelihood of your resume being selected for further consideration, you can include a few concise, persuasive additions. Here are a few excerpts as examples:

• Languages
• Certifications and/or experience with computers
• Freelance work
• Interests

Virtual Assistant Resume Sample Extra Sections

You can let the recruiter see some of your character in the “Other” section. This way, you can enrich your resume and show them that you are the right candidate for the post.

Here is how the extra sections should look:

Let’s take a look at the opposite portion, i.e., what it shouldn’t resemble:

Your virtual assistant resume template must outline your qualifications for the specific position. Focus on your strengths as they pertain to the job you’re applying for. 

Knowing what constitutes an appropriate resume format can be challenging, but we provide clean and modern resume templates to help you with that. The goals of a virtual assistant resume can be accomplished by adhering to a few standard criteria.

Consider the following advice:

• Make sure you hook your reader with a solid professional summary/objective;
• The most important part of your resume is the work experience section – focus on making that the best it can be
• Be sure the format is clean and easy to read
• Showcase your academic and technical prowess
• Add extras like the foreign languages you speak
• Employing a resume template will help you avoid making simple formatting mistakes.

That wraps up your personal, comprehensive guide to writing an outstanding resume for a virtual assistant. Your job search will be a breeze with all these pointers in mind. Good luck!